Last updated: 09 July 2026
This policy explains what personal information Oak Lodge Landscapes Limited (“we”, “us”, “our”) collects when you use oaklodgelandscapes.ie why we collect it, how long we keep it, and what rights you have over it.
We keep this deliberately short and plain. If anything here is unclear, please ask – contact details are at the end.
Oak Lodge Landscapes Limited is the data controller for the information described in this policy.
We are not required to appoint a Data Protection Officer. Privacy queries go to the email address above.
If you fill in the enquiry form on our website, we collect:
That is the only form on the site. We do not ask for payment details, and we do not operate user accounts or logins for customers.
If you contact us directly by email or phone instead, we will hold whatever information you provide in that conversation.
Website analytics. We use Fathom Analytics to understand how the site is used – for example, how many people visited a page and which pages are popular. Fathom is a privacy-focused, cookie-free analytics service:
Fathom acts as our data processor under a data processing agreement.
Server logs. Our hosting provider, Web Parade Limited, keeps standard technical logs (including IP addresses) for security, diagnostics and to keep the site running. These are generated automatically by the server, not by us.
Under the GDPR we must have a lawful basis for using your information. Ours are:
| What we do | Why | Legal basis |
|---|---|---|
| Reply to your enquiry and provide a quote | Because you asked us to | Article 6(1)(b) — steps taken at your request before entering a contract |
| Reply to a general enquiry that isn’t about work | To answer you | Article 6(1)(f) — legitimate interests (responding to people who contact us) |
| Communicate with you about work we are doing or have done — scheduling, quotes, job updates, follow-ups | To deliver the service you asked for | Article 6(1)(b) — performance of a contract |
| Keep a record of enquiries and work | To manage our business and resolve any dispute | Article 6(1)(f) — legitimate interests (running and defending our business) |
| Measure website traffic using cookie-free analytics | To understand what’s useful on our site and improve it | Article 6(1)(f) — legitimate interests (low-impact, anonymised, no tracking) |
We do not send marketing emails or newsletters. We only contact you about your own enquiry or the work we are doing for you. If that ever changes, we will update this policy and give you a clear way to opt out.
We do not use tracking, analytics or advertising cookies on this site. Our analytics provider, Fathom, is cookie-free by design.
The only cookies that may be set are strictly necessary ones required for the website to function or stay secure. Under the Irish ePrivacy Regulations (S.I. 336/2011), strictly necessary cookies do not require your consent.
We do not currently run advertising, remarketing or conversion tracking of any kind. If we introduce it, we will update this policy and ask for your consent first.
We do not sell your information, and we do not share it with third parties for their own marketing. We do not use a CRM.
We do use a small number of service providers who process information on our behalf, under contract and on our instructions only:
We may also disclose information where we are legally required to – for example to comply with a court order or a lawful request from an authority.
Our analytics provider, Fathom Analytics, is operated by Conva Ventures Inc., a Canadian company. For EU visitors, Fathom’s “EU Isolation” processes and anonymises your IP address on EU-based servers before it reaches any non-EU infrastructure, so identifiable data is not transferred outside the EEA for this purpose.
Where any other provider processes data outside the EEA, we rely on an appropriate safeguard under Chapter V of the GDPR, such as a European Commission adequacy decision or Standard Contractual Clauses.
We may keep information for longer where we are legally obliged to (for example, tax or accounting records), or where it is needed to establish or defend a legal claim.
The website is served over an encrypted HTTPS connection. Access to form submissions and email is restricted to people in our business who need it, and is protected by strong passwords. No system is perfectly secure, but we take reasonable steps to keep your information safe.
Under the GDPR you have the right to:
You are not subject to any automated decision-making or profiling on this site.
To exercise any of these, email oaklodgelandscapes@gmail.com. We will respond within one month. We do not charge a fee, and we may need to verify your identity first.
If you are unhappy with how we have handled your information, please contact us first — we would like the chance to put it right.
You also have the right to complain to the Irish supervisory authority:
Data Protection Commission 6 Pembroke Row, Dublin 2, D02 X963, Ireland Telephone: 01 765 0100 / 1800 437 437 Website: www.dataprotection.ie
Complaints must be made in writing via the DPC’s online form.
Our website and services are aimed at adults. We do not knowingly collect information from children. If you believe a child has given us their information, contact us and we will delete it.
If we change how we handle personal information – for example, if we reintroduce advertising or start sending marketing – we will update this policy and change the “Last updated” date above. If the change is significant, we will make that clear on the site.
Oak Lodge Landscapes Limited, Baltreacy, Eadestown, Naas, Co.Kildare, Ireland. Email: oaklodgelandscapes@gmail.com Phone: +353 87 661 2224